WE WILL NOT USE YOUR INFORMATION FOR ANY PURPOSES OTHER THAN TO PROVIDE YOU WITH OUR EMAIL HOSTING, WEB HOSTING, AND RELATED SERVICES. MORE SPECIFICALLY, WE WILL NOT SHARE YOUR INFORMATION WITH THIRD PARTIES IN WAYS OTHER THAN DISCLOSED IN THIS POLICY. ADDITIONALLY, WE WILL NOT EMPLOY TECHNOLOGY TO READ EMAIL MESSAGES IN ORDER TO TARGET, DISPLAY, OR SEND MARKETING ADS BASED ON THE CONTENT OF THOSE EMAIL MESSAGES.
For personal information of Customers, which WSWD receives from the European Economic Area, WSWD has committed to handling such personal information in accordance with the Safe Harbor Principles. For more information about the Safe Harbor Principles, please visit the U.S. Department of Commerce's Website at http://www.export.gov/safeharbor/sh_overview.html.
Free Trial and Orders. If you sign up for our free trials or purchase a service from WSWD, we collect some personal information, including but not limited to name, phone number, billing address, payment information and password. A secret question and answer may also be asked in order to verify the identity of Customers if their account password is lost. We use this information for billing purposes and to fill your orders. If we have trouble processing an order, we will use this information to contact you.
Support Information. When you fill out an online form to make a request for customer support, WSWD collects some personal information, including but not limited to name, company name, phone number, email address, domain name, IP address, and description of the inquiry. This information is used to open a trouble ticket so that WSWD can remedy the issue as quickly as possible.
Email Contents. The contents of your email account are stored on WSWD servers in order to provide the Email Hosting Services and Web Hosting Services. This information is stored on secure servers, which process the information in order to provide you with authenticated access to your mailbox, receive and transmit email messages and prevent unsolicited bulk email ("Spam"). Email contents are backed up to separate storage systems daily for the purpose of recovery from errors or system failure. Copies of email messages may remain on the backup storage systems for approximately two (2) weeks, even after you delete the emails from your mailbox or after termination of Email Hosting Services or Web Hosting Services. In order to improve WSWD's services and to ensure the integrity of the WSWD servers and system, WSWD may retain and analyze Spam (including unsolicited bulk email addressed to your email address) and under certain circumstances may permit certain third parties to do so, but only on a confidential, aggregate basis and only for the purpose of improving systems that address unsolicited bulk email.
For Email Hosting Services, WSWD employees do not access the content of any mailboxes unless you specifically request them to do so (e.g., when Customers report difficulties using their account), or if required to do so by law, or if WSWD in good faith believes that such action is necessary to protect, maintain and defend the rights and property of WSWD, its Customers or the public.
For Web Hosting Services, outgoing email messages are subject to review and rejection by WSWD employees prior to transmission. Those messages reviewed by WSWD employees will be reviewed solely to determine compliance with the Acceptable Use Policy, specifically those provisions pertaining to Web Hosting Services.
Special Email Addresses. All domains on the Internet are required to have a "postmaster" and "abuse" mailbox pursuant to certain industry regulations, specifically RFC 2821 and RFC 2142. To help you comply with this regulation, WSWD automatically accepts mail for the following addresses within all domains hosted on the WSWD network:
Log Information. You are provided with detailed usage statistics regarding your Email Hosting Services and Web Hosting Services. To provide this information, and to facilitate troubleshooting of problems, WSWD collects certain information relating to the usage of the services. This information is stored in server logs and includes, but is not limited to, usage of SMTP, POP3, IMAP, Spam Filtering and Virus Scanning. This information is also aggregated in order to generate system wide usage totals, which are used to effectively scale the system infrastructure and improve the quality of the services.
Agents. We use an outside credit card processing company to process and collect fees for Email Hosting Services and Web Hosting Services. We will share your name, address, and credit card information as necessary for the third party to provide their service. These companies do not retain, share, store or use personally identifiable information for any other purposes. These third parties are prohibited from using your personally identifiable information for any other purpose.
Business Transitions. In the event that WSWD goes through a business transition, such as a merger, acquisition by another company, or sale of all or a portion of its assets, your personally identifiable information will likely be among the assets transferred. You will be notified via email as well as through a prominent notice on our website and Control Panel of any such change in ownership or control of your personal information for at least 30 days.
Access to Personally Identifiable Information. If your personally identifiable information changes, or if you no longer desire our Email Hosting Service or Email Marketing Service, you may correct, update, delete or deactivate your account in our Control Panel, by emailing [email protected], by postal mail at the address listed below, or via the official InstaFree forum. WSWD will respond to your request for access to your personal information with 48 hours.
Public Forums. If you use a forum, bulletin board, blog, or chat room on this Web site, you should be aware that any personally identifiable information you submit there can be read, collected, or used by other users of these forums and could be used to send you unsolicited messages. We are not responsible for personally identifiable information you chose to submit in these forums.
Security. WSWD has put in place physical, electronic and managerial procedures to safeguard the information that is collected. Various security technologies have been implemented to ensure that external parties cannot access or modify your personal information on the WSWD Network. Specifically, Secure Sockets Layer (SSL) encryption is used on specific Web pages to safeguard online purchase transactions. SSL technology is the industry standard protocol for secure, Web-based communications. SSL is used by e-commerce websites on the Internet to enable secure transactions between customers and suppliers. A limited number of employees are authorized to access your information when the need arises, and those employees undergo thorough background checks and are trained on the importance of maintaining your privacy.
Children's Privacy. WSWD is committed to protecting the privacy needs of children and we encourage parents and guardians to take an active role in their children's online activities and interests. WSWD does not knowingly collect information from children under the age of 13 and does not target its websites, Email Hosting Services, or Web Hosting Services to children under the age of 13.
WSWD collects statistical information about how Users locate and navigate its websites. This information, sent by normal Web browsers, usually includes the browser type, Internet Protocol (IP) address and referring URL. This information is used to improve the usefulness of the websites and to enhance the positioning of websites within Internet search engines. Users remain anonymous unless they voluntarily contact WSWD by filling out an online form, at which point this data may be linked with Users in order to provide the best possible service.
Demonstration email accounts. Website Users have two options in creating an email account for demonstration purposes. 1) Users may anonymously activate a "1-Click Demo" instantly providing access to a limited functionality sample email account through the WSWD interface. 2) Users may request a fully functional demo account by filling out an online form. This form requires a valid email address and phone number so that WSWD can contact User by email or phone to confirm potential fit of the email service and to provide User with the demo account password. WSWD does not use submitted demo request form data for any purpose other than to contact Users regarding the demo.
Contact information. When Users fill out an online form to contact WSWD, WSWD collects some personal information, including but not limited to name, company name, phone number, email address, and reason for contact. This information is used to respond to the User's initial contact in a timely manner.
Cookies. A cookie is a small piece of information that a Web server can store temporarily with a Web browser. Cookies are useful for having a browser remember specific information that the Web server can later retrieve.
When you use WSWD services, a cookie is set on your browser for security authentication purposes. Your sensitive information IS NOT stored within these cookies, unless you specifically select the "Remember my info" check box on the WSWD login page located at instafree.com/webmail. If you prefer, you may configure your browser not to accept cookies. When browsers are configured not to accept cookies, Email Hosting Services will still be available via POP3 and IMAP4 standard protocols and Web Hosting Services may be limited, however, for security reasons the WSWD applications will not be available.
Choice/Opt-out. Prior to signing up for our services, we collect personally identifiable information when creating a demonstration email account, when contacting our staff and when requesting customer support. We only collect personally identifiable information that is voluntarily submitted via our online website forms. WE WILL ONLY CONTACT USERS WHEN A REQUEST FOR CONTACT OR A FULLY FUNCTIONAL DEMO EMAIL ACCOUNT HAS BEEN MADE. Users have the option of opting out of future communications by informing the company representative that contacts them, by emailing [email protected], or by postal mail at the address listed below.
Service-related Announcements. We will send you strictly service-related announcements via email on rare occasions when it is necessary to do so. For instance, if your service is being upgraded or is temporarily suspended for maintenance, we might send you and email. Generally, you may not opt-out of these communications, which are not promotional in nature. If you do not wish to receive them, you have the option to deactivate your account. We also will occasionally send you an email asking you to fill out a customer satisfaction survey. You may opt-out of these by clicking on the unsubscribe link contained within the email.
EU Safe Harbor. WSWD complies with the EU Safe Harbor framework as set forth by the Department of Commerce regarding the collection, use, and retention of data from the European Union.
If you have questions or concerns regarding this Policy, you should contact our Privacy Department using the information below:
1621 Central Ave.
Cheyenne, WY 82001
Email: [email protected]
If you do not receive acknowledgment of your inquiry or your inquiry has not been satisfactorily addressed, you should then contact TRUSTe at the website below:
TRUSTe will then serve as a liaison with the website to resolve your concerns.
The TRUSTe program covers only information that is collected through this Web site, and does not cover information that may be collected through software downloaded from this site.
Updated January 21, 2008